Creation of Admin Group Chat with all of the Offices, PHeads, Overseer, and Deputies In-charge
Submission of PPF (negotiable until Phase 1)
Core Team Recruitment
Phase 0
Associate Secretary-General for Project Management to send the Project Management Hub Website, Project Masterdrive, PRE1 preparation notice to the Admin GC
Deputy for Externalizations to send kits for externalization processes such as the templates for Marketing Package, Memorandum of Agreement (MOA, and Turnover Reports)
PHeads to create their own committee subfolders under the Masterdrive
PHeads to attend the Project Management (PM) Hub
There are a total of four (4) PM Hub sessions. The Project Head should attend the earliest schedule available to them
Phase 1
PHeads to submit PRE1 into the PM Submission Bin
ASecGen for PM to send the Pre-Project Presentation Scheduler
PHeads to schedule their Pre-Project Presentation Appointment in the scheduler
PHeads to hold Core Team Onboarding (can be held anytime before Phase 1 ends)
HRMD will also be conducting the Human Resources Talk during this meeting
DM&P will also finalize the list of Core Team members
Phase 2
Pre-Project Presentation Proper
PHeads to submit their PRE2 into the PM Submission Bin
PHeads to submit their F1 to the Deputy for Financial Management
Phase 3
ASecGen for PM to send notice to submit Midproject Checkpoints into the PM Submission Bin
PHeads to submit Mid-project Checkpoints which are the Blast Calendar and the Brand Manual
Core in-charge of externalizations to submit the MP and MOA for review and approval of OEVP
ASecGen for PM to send Mid-project Checkpoints submissions of the projects to SocMed and BCD
HRMD to oversee Bonding Day: Snackout and Teambuilding
HRMD to conduct Core Team Check-in
HRMD to conduct required synchronous IC with PHeads
Deputy for FM to release approved funds to the PHeads
OEVP to send the MOA and PHeads to send the PPF to the Deputy for FM
Phase 4
ASecGen for SocMed to manage blast requests
ASecGen for Branding and Creatives to be on stand by for collateral requests
ASecGen for Docu to be deployed during the project’s event days
ASecGen for Publications to be deployed for event coverage during flagship projects
HRMD to conduct Post-Event Processing or Core Team Debriefing
Logistics Core to complete submission of invoices and official receipts to OFO
Phase 5
DM&P to prompt the Secretariat Core to submit the POST1 (Audience Evaluation Summary/ies) and CT to answer POST2 (Peer Evaluation)
Sec Core to submit POST1 and CT to answer POST2
POST1 should be due in a week
POST2 should be due on PPCTM
ASG for SocMed to post event documentation
HRMD to confirm schedule of POST3 (Post-Project Core Team Meeting) scheduler to the CT
ASG for PM x HRMD to prepare for POST 3 or PPCTM
All to outline discussion points on POST1, KPI measure, SWOT-R, and team dynamics
ASG for PM to prepare POST3 MoM
ASG for PM to prepare slides for PPCTM
POST 3 or Post-Project Core Team Meeting proper
ASG for PM to lead discussion regarding SWOT-R and KPI measure
HRMD to lead discussion regarding team dynamics
DM&P to write minutes
SeKGen to send Post-Project Presentation Scheduler to the PHeads
PHeads to schedule their PPP to Siklab
Post-Project Presentation Proper
POST 4 or GR Cleanup
Logistics Core Team to cleanup GR and report change in inventory
To be only done by CT who has reserved and used GR
Logistics Core to submit Post-F3 for OFO and Turnover Report for OEVP
Wrap Up
DM&P to send out Personal Evaluation Summary [PES]
DM&P to update Public Appraisal System [PAS]
Project Management Kit
OSG Services
Reminders before Requesting:
Collateral, Feature, Documentation, and Website Requests
All requests are subject to a lead time . This provides for ample amount of time for the Office to process, accomplish, and work on your requests. If you submit the request less than the required lead time, the Office reserves the right to reject your request.
💥 For Blast Requests:
⏱️ Three (3) full days before the target blast [e.g. if you would like your content to be posted on January 18, 6PM, then you should have submitted the request at least by January 15, 6PM].
📒 For Collateral Requests:
⏱️ Five (5) full days before the target blast or date the collateral is needed [e.g. if you submitted a request for an event material happening on January 18, 3PM, make sure that you have submitted the request at least by January 13, 3PM].
📸 For Documentation Requests:
⏱️ Two (2) weeks before the event or shoot date [e.g., if you submitted a request for a shoot happening on January 18, make sure that you have submitted the request at least by January 4].